1. Accurately Record the Declared Value
The declared value
VigorBuy Tip: Use our platform's tools to generate an accurate commercial invoice directly from your order summary.
VigorBuy Shipping Guide: How to Avoid Customs Rejections and Packaging Issues
2026-02-27
Smart Documentation and Packaging Practices for Smoother Global Clearance
International shipping with VigorBuy connects you to a world of products. However, navigating customs regulations and ensuring your items arrive intact can be challenging. Rejections or delays at customs often stem from incorrect documentation or improper packaging. By mastering a few key practices—specifically, accurately recording declared values, invoices, and repack details—you can significantly streamline the clearance process and protect your purchases.
The Triad for Smooth Customs Clearance
Customs authorities require precise information to assess duties, taxes, and admissibility. Providing clear, consistent data is non-negotiable.
2. Prepare a Complete and Clear Commercial Invoice
This is the most critical document. A proper invoice allows customs to quickly verify the contents and value.
- Essential Elements:
- Shipper and recipient's full addresses and contact information.
- Detailed item description (not just "gift" or "sample"). Include material, purpose, and quantity.
- Declared value per item and total value in USD or the destination country's currency.
- Harmonized System (HS) code if known.
- Reason for export (e.g., personal use, sale).
- Attach this invoice securely to the outside
3. Document Repackaging Details Thoroughly
If you use VigorBuy's repackaging service
This transparency prevents customs from suspecting discrepancies between the package contents and the paperwork.
Common Packaging Pitfalls and How VigorBuy Helps You Avoid Them
Even with perfect paperwork, poor packaging can lead to damage, delays, and customs inspections.
| Issue | Risk | VigorBuy Solution |
|---|---|---|
| Overly Large or Heavy Boxes | Increased shipping costs, higher risk of crushing, and manual handling by customs. | Our repack service optimizes box size to fit your consolidated items snugly, reducing volume weight and improving safety. |
| Inadequate Internal Cushioning | Item damage in transit, leading to returns and insurance claims. | We offer optional internal fillers like bubble wrap, foam, and air cushions. Document this need in your repack details. |
| Poor Sealing and Water Damage | Contents can spill, get lost, or be ruined, causing customs to reject the shipment. | We use high-quality, water-resistant tape and seal all seams securely. Fragile items can be wrapped in plastic. |
| Insufficient or Incorrect Address Labeling | Delivery failures and customs routing errors. | We generate clear, scannable labels with barcodes and ensure all documentation matches the shipping label exactly. |