EastMallBuy: Streamline Your Multi-Seller Orders with One Master Spreadsheet
A Guide to Combining Product Links, QC Data, and Delivery Info for Ultimate Clarity
Ordering from multiple sellers on platforms like EastMallBuy can quickly turn into a logistical puzzle. Tracking product links, quality control (QC) photos, shipping notes, and delivery updates for each store separately is time-consuming and prone to error. The solution? A centralized, well-organized spreadsheet. This guide will show you how to build your own EastMallBuy Multi-Seller Order Manager to bring perfect order to your purchasing chaos.
Why Use a Centralized Spreadsheet?
Before we dive into the "how," let's look at the "why." Consolidating your order information into one master file offers undeniable advantages:
- Total Overview:
- Eliminate Search Fatigue:
- Improved Accuracy:
- Efficient Communication:
- Simplified Budgeting:
- Eliminate Search Fatigue:
Building Your EastMallBuy Master Spreadsheet: Key Columns
Create a new spreadsheet (Google Sheets or Excel) with the following column structure. This forms the core of your order management system.
| Column | Purpose & Data to Include |
|---|---|
| A: Order Date | The date you placed the order. Helps with chronological tracking and follow-ups. |
| B: Seller/Store Name | The name of the specific store or seller on EastMallBuy. Use filters to group all items from one seller. |
| C: Product Description | A brief name/item title (e.g., "Men's Casual Black Jacket, Size L"). |
| D: Product Link | The crucial link. |
| E: Quantity & Specifications | Quantity ordered, plus size, color, style code, or any other custom option chosen. |
| F: Unit Price & Total | Item price and the line total (Price x Quantity). |
| G: QC Photos & Notes | Centralized QC hub. |
| H: Shipping Method & Tracking | Delivery info central. |
| I: Status | Use a dropdown with: Ordered, QC Received, Approved/Shipped, In Transit, Delivered. |
| J: Notes/Issues | Space for any special instructions, communications with the seller, or problems encountered. |
How to Use Your Spreadsheet: The Order Workflow
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1. Order Placement:
Immediately after ordering from a new seller, create a new row. Fill in columns A through F. Always copy the exact product link.
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2. Quality Control Phase:
When QC photos arrive, paste the link or image URL into column G. Review and update the Status column (e.g., from "Ordered" to "QC Received"). Add your decision ("GL" to ship, "RL" to exchange).
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3. Shipping & Tracking:
Once shipped, update the Status to "Shipped." Paste the tracking number and link into column H. This becomes your one-click portal to check delivery progress for any item.
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4. Delivery & Completion:
Upon delivery, update the Status to "Delivered." You can now archive or highlight the row to indicate completion.
Pro Tips for Maximum Efficiency
Use Data Validation & Formatting
Apply dropdown lists for columns like "Status" and "Seller Name" to ensure consistency. Use conditional formatting to color-code rows based on status (e.g., red for "RL," green for "Delivered").
Hyperlink Everything
Make your spreadsheet interactive. Hyperlink product links, QC photo albums, and tracking numbers. One click takes you directly to the source.
Create a Summary Dashboard
On a separate tab, use formulas like COUNTIF
Share with Your Agent
If you use a shopping agent, a shared, view-only version of this sheet can dramatically improve communication and reduce errors when they place orders on your behalf.