Plan, Forecast, and Optimize Your Shipments Around Major Sale Events
Organizing a international haul can be overwhelming. The BaseTao Spreadsheet11.11, Black Friday, or Summer Sales, you maximize savings and efficiency. This guide shows you how to plan your seasonal haul using projected timelines and cost forecasting.
The Strategic Advantage: Event-Centric Planning
Major e-commerce platforms offer their deepest discounts during specific seasons. Haphazard buying leads to missed deals and multiple, costly shipments. The solution is a unified, timed haul
Building Your BaseTao Planning Spreadsheet
A well-structured spreadsheet is your command center. Organize it with the following columns:
| Column Header | Purpose & Data |
|---|---|
| Item / Product Link | Description and direct Taobao/Weidian link. |
| Estimated Pre-Sale Price (RMB) | The standard price before the sale. |
| Target Sale Price (RMB) | Your expected price during the event. Research past sales! |
| Size / Color / Options | Specific product details to avoid errors. |
| Seller/Store Name | For tracking and potential combined store purchases. |
| Event Sale Date | The exact day the discount goes live. |
| BaseTao Warehouse Inbound Date | Projected date the item arrives at your BaseTao warehouse. |
| Status (To Buy/Purchased/Stored/Shipped) | Track every item's progress in real-time. |
Creating a Projected Timeline
Time is critical. Work backward from your desired delivery date.
- Set Your "Haul Ship Date":
- Account for Warehouse Processing:
- Set Purchase Deadlines:
- Mark the Sale Event Date:
- Account for Warehouse Processing:
Your spreadsheet will visually highlight if an item's timeline is too tight.
Accurate Cost Forecasting
Avoid budget surprises by calculating all expenses in advance.
Total Cost Forecast Formula:
Total Cost (USD/EUR) = (SUM of Item Sale Prices + Domestic Shipping to Warehouse) x Agent Service Fee + International Shipping Cost + Possible Insurance
Use your spreadsheet to:
- Sum the "Target Sale Price" column for a subtotal.
- Estimate domestic shipping (often free or 10-20 RMB per seller).
- Apply your agent's service fee (typically 3-5%).
- Use BaseTao's shipping calculator with an estimated parcel weight
Optimizing Your Haul Execution
- Pre-Add to Cart:
- Immediate Purchase:
- Communicate with Your Agent:
- Update Relentlessly:
- Immediate Purchase: