GTBuy: How to Track QC and Shipping Progress Using the GTBuy Spreadsheet
2026-02-27
A Guide to Full Supply Chain Visibility
The Power of Centralized Tracking
In the world of international sourcing and purchasing, losing visibility of your orders after payment is a common headache. The GTBuy Spreadsheet
Key Information to Record for Full Visibility
Consistency is key. Ensure all members or your agent update the following columns in the shared spreadsheet:
| Spreadsheet Column | What to Record | Why It Matters |
|---|---|---|
QC Inspection Date |
The scheduled or completed date of Quality Control checks. | Confirms product quality before shipping, preventing post-delivery surprises. |
Parcel Weight (kg) |
Final weighed weight of the packaged parcel. | Critical for verifying shipping cost calculations and carrier charges. |
Tracking Number |
The unique carrier-provided number (e.g., from Cainiao, SF Express, DHL). | Enables real-time monitoring of the parcel's journey. |
Shipping Method |
The chosen logistics channel (e.g., Sea Freight, Express Air). | Sets accurate expectations for delivery timeframe and cost. |
Status Update |
Current milestone (e.g., "Warehouse Processing," "In Transit," "Cleared Customs"). | Provides an at-a-glance view of progress for all stakeholders. |
The Tracking Workflow: From QC to Delivery
- Pre-Shipment:QC Inspection Date
- Shipment Handover:Parcel Weight, Tracking Number, and Shipping Method. The status changes to "Shipped."
- In Transit:Tracking NumberStatus Update
- Delivery & Confirmation:
Best Practices for Effective Tracking
- Regular Updates:
- Data Validation:
- Hyperlink Tracking Numbers:
- Archival:
- Data Validation:
Conclusion
The GTBuy Spreadsheet transforms a chaotic shipping process into a managed, transparent workflow. By mandating the recording of inspection dates, parcel weights, and tracking numbers, it creates a collaborative map for your goods' journey. This disciplined approach ensures full visibility from warehouse to delivery, minimizes queries, and builds trust among all parties involved in the group purchase.