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USFANS: How to Plan Multi-Order Shipments Using the USFANS Spreadsheet

2026-02-28

Managing multiple international parcels can quickly become a logistical headache. Tracking different purchase dates, storage timelines, weight estimates, and fluctuating freight costs is complex. The USFANS Multi-Order Shipment Planner Spreadsheet

1. Centralize Your Parcel Data

Begin by creating a master list of all your pending orders in the designated "Parcel List""Inbound Items"

  • Item Description:
  • Arrival Date at Warehouse:
  • Storage Deadline:
  • Weight & Dimensions:

2. Simulate Consolidations for Optimal Savings

This is the core function of the planner. Use the "Shipment Builder""Consolidation Scenarios"

  • Create Hypothetical Boxes:
  • Leverage Tiered Pricing:
  • Compare Scenarios:

3. Visualize Storage Timelines

Use the built-in timeline or Gantt chart view to avoid costly storage overage fees.

  • Map Warehouse Duration:
  • Plan for "Last Item" Consolidation:

4. Calculate & Optimize Final Freight Spend

With your optimal grouping selected, the spreadsheet's final calculation panel provides a clear financial picture.

  • Total Cost Breakdown:
  • Cost-Per-Item Analysis:
  • Spending vs. Budget:

Pro Tips for Maximum Efficiency

  • Update Regularly:
  • Factor in Seasonality:
  • Share with Agents:

Conclusion

The USFANS Spreadsheet is more than a tracker; it's a strategic planning tool. By proactively managing multi-order data, simulating consolidation scenarios, and visualizing timelines, you shift from reactive parcel management to proactive freight optimization. This disciplined approach leads to significant savings, prevents storage fees, and gives you complete control over your international shipping logistics.

Start planning your next consolidated shipment today—your wallet will thank you.