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KAKOBUY: How to Use Conditional Formatting to Flag Delayed Shipments

2026-02-28

In the fast-paced world of e-commerce logistics, timely delivery is paramount. For platforms like KAKOBUY, identifying delayed shipments quickly is crucial for customer service and operational efficiency. By using Conditional Formatting in spreadsheets, you can automatically highlight parcels exceeding their expected delivery times, allowing your team to spot and address problems at a glance.

Prerequisites

A spreadsheet (e.g., Microsoft Excel, Google Sheets) containing your shipment data.
Key columns should include: Order ID, Expected Delivery Date, and Actual Delivery DateCurrent Status).
A column to calculate the delay, such as "Days Delayed""Status Flag".

Step-by-Step Guide

Step 1: Structure Your Data

Ensure your data is in a clear table format. For this example, assume you have the following columns:

Column A:
Column B:
Column C:
Column D:TODAY())

Column E:

Step 2: Create a "Days Delayed" Calculation

In Column E, calculate the delay. A common formula is:
=IF(ISBLANK(C2), D2-B2, C2-B2)
This formula checks if the parcel has been delivered. If not (Actual Delivery Date is blank), it calculates the delay based on today's date. If delivered, it calculates the difference between actual and expected dates.

Step 3: Apply Conditional Formatting

Now, highlight the rows where delays occur.

Select the range of data you want to format (e.g., from A2 to E100).

Go to the FormatConditional Formatting.

Create a new rule based on a Custom FormulaUse a formula to determine which cells to format
For Google Sheets: Use a formula like: =$E2>0. This applies formatting to the entire row if the value in column E (Days Delayed) is greater than 0.

For Microsoft Excel: Use the formula: =$E2>0. Ensure the row number is relative (no $ sign before the 2).

Set the formatting style (e.g., red fill or bold red text) and click Apply.

Step 4: Refine for "At-Risk" Shipments (Optional)

To flag shipments that are approaching Use a formula like: =AND($C2="", $D2>=$B2)

Pro Tips for KAKOBUY Teams
Dynamic Ranges:A2:E) in Sheets. This ensures new entries are automatically formatted.

Priority Tiers:
Combine with Status:=IF(E2>0, "DELAYED", "ON TIME")) and use Conditional Formatting on that column for quick filtering.

Automate Data Import:

Conclusion

Leveraging Conditional Formatting transforms your static shipment log into a dynamic, visual dashboard. For KAKOBUY operations teams, this means delayed shipments are no longer buried in data but are instantly prominent, enabling faster responses, proactive customer communication, and improved logistical oversight. Implement this simple yet powerful technique to keep your delivery performance on track.