1. Initial Receiving & Inspection
Record the original weight, dimensions, and package condition upon arrival. This is your baseline data.
- Original SKU and quantity.
- Photographic evidence of initial state.
- Notes on any inbound damage or discrepancy.
KAKOBUY: Mastering Package Tracking for Accuracy and Accountability
2026-03-01
A Guide to Documenting Repackaging and Weight Adjustments
In the fast-paced world of e-commerce fulfillment, modifications to original packaging are commonplace. At KAKOBUY, meticulous tracking of every packaging adjustmentrepacking eventaccurate billing, reinforces Quality Control (QC) accountability, and builds trust with clients and partners.
The Core Principle: Traceability
Every physical alteration to a product's shipped state must be recorded. This creates a transparent, auditable trail from receipt to final shipment.
The Documented Workflow: Key Events to Track
2. Repackaging Events (Repacking)
Document the whyhow
3. Weight & Dimension Changes
Any change in physical properties must be captured. This directly impacts shipping costs.
- Record new weight (in kg or lbs) and new dimensions (L x W x H).
- Specify if the change is due to added padding, removed filler, or new bundling.
4. QC Checkpoint & Accountability
Each adjustment should be verified by a QC step.
- QC officer initials or ID to assign direct accountability.
- Final photo of the adjusted package for the record.
- Flag any special handling instructions generated.
The Impact: Benefits of Rigorous Tracking
Accurate Billing
Precise final weight and dimensions prevent billing disputes with carriers and ensure clients are charged correctly for postage and handling.
Enhanced QC Accountability
A clear log identifies who performed and approved each change, fostering responsibility and simplifying root-cause analysis for any issues.
Dispute Resolution
Provides irrefutable evidence of the package's condition pre-shipment, protecting against false damage claims.
Operational Insight
Data on frequent repackaging reasons can guide process improvements, supplier feedback, or material purchasing decisions.
KAKOBUY Best Practices for Implementation
- Use a Digital System:
- Standardize Codes:
- Mandatory Fields:
- Link to Order:
- Regular Audits:
- Standardize Codes: