Automate Net Cost Per Transaction
In the Net Cost
Drag this formula down the column. It will instantly update if a refund is later issued.=D2 - E2
Streamline Your Finances with VigorBuy: A Guide to Automated Monthly Reports
2026-03-01
Manually tracking spending and quality control (QC) results across multiple purchases is time-consuming and prone to error. The VigorBuy Spreadsheet Template
Consistency is key for automation. Set up your spreadsheet with these core columns: Enter each transaction as a new row. The power lies in the calculated columns. Create a dedicated Summary SectionSUMIFS
Total Spending (Month): Total Refunds (Month): Replace range names with your actual cell references. Update only the StartDate and EndDate cells each month. Use the COUNTIFS
Items Passed QC: Items Failed QC: This provides instant insight into product quality trends from your suppliers. At month's end, simply: Use this report to identify spending patterns, problematic vendors, and assess the overall cost-effectiveness of your VigorBuy purchases. Eliminates manual calculation errors and saves hours per month. Spot budget overruns and high refund rates immediately. Use QC and spending data to negotiate with suppliers and improve sourcing.1. Initial Setup & Data Entry Foundation
2. Implementing Core Automated Calculations
Automate Monthly Total Spending & Refunds
=SUMIFS(OrderAmountColumn, DateColumn, ">="&StartDate, DateColumn, "<="&EndDate)
=SUMIFS(RefundAmountColumn, DateColumn, ">="&StartDate, DateColumn, "<="&EndDate)Automate QC Results Summary
=COUNTIFS(QCStatusColumn, "Pass", DateColumn, ">="&StartDate, DateColumn, "<="&EndDate)
=COUNTIFS(QCStatusColumn, "Fail", DateColumn, ">="&StartDate, DateColumn, "<="&EndDate)3. Generating & Interpreting Your Monthly Report
Benefits of Automation with VigorBuy
Accuracy & Time Savings
Proactive Financial Tracking
Data-Driven Decisions