A systematic approach to ensuring authenticity and accuracy before shipment.
Why Detailed QC Records Matter
Maintaining precise Quality Control (QC) records in your USFANS spreadsheet is crucial for a successful group buy or personal order. It serves two primary purposes:
- Verifying Authenticity:
- Confirming Product Accuracy:
Step-by-Step Recording Procedure
Step 1: Obtain QC Materials from Your Agent
After your agent inspects the item in their warehouse, they will provide you with:
- QC Photos:
- Original Item Link:
Step 2: Upload & Organize QC Photos
Do not leave photos in temporary chat platforms.
- Upload all received images to a permanent cloud service (e.g., Google Drive, Imgur).
- Create a dedicated folder for the order and name it clearly (e.g., Order#2023_XYZ_QC).
- Set the folder or specific images to "Anyone with the link can view"
Step 3: Update the USFANS Spreadsheet
Locate your order row in the shared spreadsheet and update the following columns:
| Spreadsheet Column | What to Enter | Example / Format |
|---|---|---|
| QC Photos Link | The direct, shareable URL
https://drive.google.com/.../view | |
| Item Link | The original product page link
https://item.taobao.com/... | |
| QC Status | Mark as "Received - Approved", "Received - Issues Found", or "Pending". | Received - Approved |
| Notes | Add any observations, concerns, or OKs regarding the QC check. | "Logo stitching looks good, left shoe medial side crease noted, GL to ship." |
Best Practices for Effective QC Records
- Act Promptly:
- Be Thorough:
- Communicate Clearly:
- Keep Links Active:
- Be Thorough: