Streamline your purchasing process by organizing QC, shipping, and seller data for informed decisions.
Why You Need an ACBuy Spreadsheet
For frequent shoppers using purchasing agents, information overload is real. An organized spreadsheet helps you:
- Track Quality Control (QC) Results:
- Monitor Shipping & Logistics:
- Evaluate Seller Performance:
- Spot Trends:
- Monitor Shipping & Logistics:
Building Your Spreadsheet: Core Structure
Create a new spreadsheet with the following columns. Customize as needed for your shopping focus (e.g., fashion, electronics).
| Column | Purpose | Example Entry |
|---|---|---|
| Seller Name/Link | Quick reference to the seller's store or contact. | ExampleSeller (with hyperlink) |
| Item & Factory | Item description and associated factory name, if known. | Classic Flap Bag, God Factory |
| Order Date & Price | Track pricing trends and order timing. | 2023-10-26, ¥480 |
| QC Status & Notes | Did you GL (Green Light)RL (Red Light)? Note any flaws. | GL - Stitching perfect, alignment good. |
| Shipping Method & Date | Carrier used and when it was dispatched. | GD-EMS, Shipped 2023-10-30 |
| Tracking & Received Date | Log the tracking number and actual delivery date. | RB123456CN, Received 2023-11-12 |
| Seller Rating (1-5) | Overall rating for communication, honesty, and service. | 5 ★ |
| Final Notes & Photos | Link to your in-hand photos and final thoughts on quality. | Excellent accuracy. Link to Google Photos album. |
Pro Tips for Effective Tracking
Use Dropdowns for Consistency
Create dropdown menus for columns like Seller Name, QC Status, and Shipping Method. This prevents spelling errors and makes filtering easier.
Hyperlink Everything
Link the seller name to their store, the item to the original listing, QC notes to your saved PSPs, and tracking number to the carrier's site.
Color-Code Your Rows
Apply background colors for quick visual scans. For example: Green for received items, orange for in transit, and red for problematic orders.
Create a Summary Dashboard
On a separate sheet, use formulas to calculate metrics like average seller rating, most-used shipping line, and total items purchased per seller.