Maintaining clear and accurate records of packaging revisions is essential for ensuring billing transparency and smooth operations at LoveGoBuy. Our shared spreadsheet is the central tool for tracking these changes. This guide outlines the correct procedure for documenting every repack request.
Why This Process Matters
Accurate documentation of repacking serves two critical purposes: billing transparencyoperational clarity
Step-by-Step Recording Guide
Follow these steps whenever a repack request is made, either by a client or by our team.
-
Locate the Correct Order Row:
- Identify the "Packaging Revision" Column/Section:"Repack Notes", "Packaging Changes", or similar.
- Document the Request:
- Date:
- Reason:
- Requested By:
- Reason:
- Record the Measured Changes:
- Original Weight/Cost:
- New Weight/Cost:
- Net Change:
- Mark as Complete:
Example Entry Format
Here is a model for how a cell entry in the "Repack Notes" column might look:
2023-10-26 - Client Request: Remove shoe box and all stuffing to minimize volume.
[Original: 4.2kg | New: 3.5kg] Weight reduced by 0.7kg. [COMPLETE]Or for a warehouse-initiated consolidation:
2023-10-25 - LGB Optimization: Consolidated 3 separate parcels into one shipment.
[Original Freight Cost: $45.50 | New: $38.00] Savings of $7.50. [COMPLETE]Key Rules for Transparency
- No Blank Fields:
- Timeliness is Critical:as soon as
- Use Clear Language:
- Audit Trail:
- Timeliness is Critical:as soon as