Phase 1: Pre-Purchase & Entry
Before you buy, create your spreadsheet template. As you place orders, immediately log each item. Enter the Order/LinkStatus
Master Your Hauls: How to Plan Multi-Order Purchases with the VigorBuy Spreadsheet
2026-04-10
Streamline your international shipping by tracking order status, storage time, and weight efficiently.
Ordering multiple items from different Chinese vendors can quickly become chaotic. The VigorBuy Spreadsheet is a powerful, free tool designed to bring order to this complexity. This guide will walk you through planning and managing multi-order hauls by leveraging key features like order tracking, storage day counts, and weight aggregation.
The Core Tracking Columns of Your Haul Spreadsheet
An effective spreadsheet is built on organized data. Here are the essential columns for your VigorBuy haul master sheet:
| Column Header | Purpose & Data to Enter |
|---|---|
| Order/Link | Item name, direct product link, or purchase order number. |
| Status | Use statuses like Ordered, Arrived at Warehouse, QC Photos Received, Ready to Ship. |
| Warehouse Arrival Date | The exact date the item arrives at your VigorBuy warehouse. This is CRUCIAL for storage timing. |
| Storage Days | Use a formula to calculate days since arrival. =TODAY() - [Arrival Date Cell]. This helps avoid excess storage fees. |
| Item Weight (g) | The weight provided by VigorBuy after warehouse receipt. Update this once QC photos arrive. |
| Parcel Group | Assign items to a specific parcel batch (e.g., Haul #1 - Summer) for grouped shipping. |
The Step-by-Step Planning Process
Phase 2: Monitoring & Updates
As items arrive at the VigorBuy warehouse:
- Update the Status
- Enter the exact Warehouse Arrival Date.
- Once QC photos are provided, enter the accurate Item Weight (g)
- Watch the calculated Storage Days
Phase 3: Consolidation & Shipment
This is where the magic happens for multi-order hauls.
- Group Your Items:Parcel Group
- Calculate Batch Weight:=SUMIF([Parcel Group Range], "Haul #1", [Weight Range]). This allows you to estimate shipping costs accurately before rehearsal.
- Prioritize Old Stock:
- Submit for Parcel Creation:
Pro Tips for Efficiency
Use Color Coding
Apply cell colors to the Status
Freeze Header Rows
Freeze the top row of your spreadsheet so your column headers are always visible as you scroll.
Add a Notes Column
Include a column for notes on item issues, packaging requests, or declared value reminders.
Regular Backups
Save weekly copies of your spreadsheet to cloud storage like Google Drive to prevent data loss.